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Audio Visual Project Administrator


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2017-07-24 08:49:461970-01-01AV Jobs
Job Type Permanent Full Time
Location Crawley
Area Sussex, England Crawley
Sector Engineer - Project
Salary £22000 - £25000 Per Annum Negotiable doe circa £22k-£25k plus be
Currency GBP
Start Date ASAP
Advertiser AV Jobs
Job Ref AV18517
Description
The Opportunity

This is a great opportunity to join a leading, global Audio Visual company. As Project Administrator/Co-ordinator you will be the central point of contact for the Project Management Office (PMO), this role will be critical to ensuring effectiveness of the PMO by providing strong administrative support to the team.

The role is part of a small team responsible for ensuring that project installation and handover to support are conducted appropriately. The Project Administrator will work closely with the PMO and many cross functional teams to help ensure seamless implementation of existing and new projects and changes.

The successful candidate will provide full administrative support to the Head of Projects and Project Team to ensure the smooth running and maintenance of the project office

Key Tasks & Responsibilities:

▪Administrative duties such as printing of A2 drawings, completing project packs, expenses, scanning etc.
▪Data entry onto in-house software platforms (NetSuite/Excel)
▪Reviewing project activities for compliance with procedures, standards, and archiving data regularly.
▪Work closely with the Project team offering back office support
▪Tracking and Uploading of documentation to the company's Cloud application
▪Supporting the project team with administrative duties
▪Producing consolidated reporting for the Project Manager, including milestone summary, key issues, risks, benefits, summary of costs incurred.
▪Establishing standards, tools and procedures for use on the project, including Issue, Risk, Change and Information Management.
▪Assist with the production of user documentation.
▪Review project activities for compliance with procedures and standards.
▪Stay current with the Project Office and Company policies and goals and works to make sure that all members of the project team adhere to set standards.
▪Stays familiar with company's policies and goals and works to make sure that all members of a project team adhere to set standards

Based in Crawley, West Sussex salary is negotiable doe circa £22k-£25k plus benefits.

Your skills and experience

The successful candidate will have strong proven administration skills and be proficient in the use of Microsoft Office, specifically Excel, Word, Outlook (desirable to have MSP but not essential).
Ideally you will have previously worked as a Project Administrator/Construction Administrator (Audio Visual experience would be a distinct advantage)
You will also have:

▪Excellent written and communication skills
▪Well-organised, diligent, proactive, assertive, well-disciplined and commercially astute
▪A team player with a ‘can-do attitude, outgoing, polite, patient, diplomatic, personable,
▪respectful and flexible.
▪Ability to work under pressure in a fast moving environment.
▪Highly organised demonstrating an eye for detail.
▪Knowledge of P2W

Key Competencies:

The person in this important role is a social person with excellent communication skills. You are a team player with a positive attitude and strive to be great in your area of expertise. Interpreting services planning and demand and translating them into processes is easy for you because you have logical and analytical thinking. And of course, you are thereby great at problem solving. Everything is moving fast in our client's Project Team, so you would be a flexible person that enjoys the high pace and can adapt to change on a regular basis.
The role may require occasional travel for business, and flexibility to work protracted hours as necessary at short notice at times of high activity.

The Organisation

Our client is an international company who offer leading edge technology to their clients worldwide. They offer an excellent career path for successful candidates.

The Recruiters

AV Jobs are the No. 1 Audio Visual recruiters in UK and Europe working with clients and candidates to ensure a perfect job fit every time.

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